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To add a new policy in Kawach, follow these steps:

Step 1: Click Create New Policy

Navigate to the Policies and Documents section and click the Create New Policy button.

Step 2: Enter Policy Details

Fill in the required fields carefully:

• Code

  Enter a unique identifier for the policy.

  Example: IS-001, HR-005, IT-SEC-02

  This helps maintain document traceability and audit referencing.

• Title

  Provide the official name of the policy.

  Example: Information Security Policy, Acceptable Use Policy, Data Protection Policy

• Type

  Select the appropriate category or classification of the policy.

  This helps in filtering, reporting, and structured organization.

• Version Number

  Enter the current version of the policy.

  Example: 1.0 for first release, 1.1 for minor revision, 2.0 for major update

  Version numbering ensures proper document control and change tracking.

• Version Comment

  Add a brief summary of changes made in this version.

  Examples:

  • “Initial release”

  • “Updated password policy requirements”

  • “Aligned with ISO 27001:2022 controls”

  This supports audit transparency and change management.

• Description

  Provide a detailed explanation of the policy including:

  • Purpose

  • Scope

  • Applicability

  • Responsibilities

  • Compliance requirements

  The description should clearly communicate what the policy governs and who it applies to.

Step 3: Click Submit

After reviewing all information:

• Verify code uniqueness
• Confirm version number accuracy
• Check description clarity

Click Submit to save the policy.

Once submitted:

• The policy is stored as a working draft (if not yet published)
• It can be edited further
• It can be sent for approval
• It becomes part of the centralized policy repository